Expenses and Reimbursements

Expense Coding

The flow chart below demonstrates how to code expenses when they are either client-related (billable and non-billable) or overhead.

The only exception here is CCS. CCS should use the CCS-specific categories for all their client projects.

Guidelines & Rules

• All expenses must have an image of the itemized receipt attached

  • Types of receipt images that are NOT accepted:

    • Screenshot of a bank or credit card statement

    • Total on a restaurant receipt

    • Top/total balance page only of phone bill

• The submitted expense must match your receipt total exactly

  • If it does not, please make a note explaining the discrepancy

• Meal expenses must include a full list of attendees

• Wireless expenses must include a receipt of the entire phone bill

• Wireless service plan + taxes are the only wireless expenses eligible for reimbursement

  • Wireless expenses NOT eligible for reimbursement: device payments/taxes, insurance, international charges (for personal trips) 

• Car service receipts must be time-stamped