Mobile Phone Reimbursement

Overview

Orchestra reimburses the monthly cost of an employee’s personal mobile phone and data plan. The reimbursement covers the voice, data and associated fees of an employee’s cell phone bill, but not the cost of hardware. 

If employees are on a group or family plan, Orchestra will reimburse only for the employee portion of the bill. 

Employees simply need to submit their phone bills monthly via Emburse to receive a reimbursement. 

• Orchestra reimburses cellular voice and data plan charges covered under our policy. 

• We do not reimburse for hardware, plan upgrades, additional phones, or insurance. Additionally, we only reimburse the employee portion of the bill if you are on a group or family plan. 

• If you are on a plan that does not have unlimited data, Orchestra will only reimburse up to $75/month and will not cover additional data charges beyond that.

Mobile reimbursements must be submitted monthly through Emburse 

Mobile phone reimbursements should be submitted the same any other business expense on Emburse: 

1. Take a picture of your bill or download the PDF of the bill and upload it to Emburse. 

   • If you are part of a group or Family plan, submit BOTH your portion of the bill as well as the entire bill so that Finance can review and confirm calculations. 

2. Enter the amount to be reimbursed, noting the specific breakdown of charges. 

3. Send the expense to your supervisor for approval. 

4. Finance will provide final review and approval. If Finance has any questions about your reimbursement, they will reach out to you individually after you have submitted.